Description of social media research center

Question: Describe the Social media research center? Answer: Background 49413There are several facts to be considered for this project. The project is important for Alex and Bruce. Bruch the project manager for the social media research centre project. Under his guidance, the project of developing a website for the SMRC or Social Media research centre. The clients will be the masters and post-doctoral students who are interested in researches on social media. The department consists of several subject matter experts in social media subject. Alex has contacted with an international expert, who is willing to help in this project. In the next part of the report, project charter, RACI matrix, stakeholder analysis, milestone report, WBS, critical path and Gantt diagram etc. will be discussed. Project Charter Document Name of the Project: Development of an Website for Social Media Research Centre Focus Area: Website Development Process/ Product: Design and development of a Functional website Prepared by: Owner(s) Of Document Project/ Organisation Role Bruce Owner of the Project Project manager Version Control of the Project Charter: Version Date Author Change Description 1.0 Initial project proposal document. Prepared on: Signed By: RACI Matrix RACI matrix is a tool that helps in identifying the roles and responsibilities of the team members in a project management team. During the project RACI matrix helps in avoiding confusions among the members on the roles and responsibilities assigned to them. RACI is the acronym for, Responsible, Accountable, Consulted and Informed. Each of these terms has relationships with the project. (PMI, 2010) A task in completed by a person or team member. Thus that person has the responsibility to accomplish the task and making decision about it. For example, the responsibility of business analyst is to carry out the requirement and system analysis, the responsibility of a website designer is to design the website and so on. A team member or person is accountable for completion of a task correctly. This is the project sponsor or executive who is accountable for the project. Responsible persons are accountable to this person for approval of their works. There is usually one accountable to a project. People who are consulted for a project through a both way communication, fall into this category of RACI matric. There is number of people in this group. For example, the subject matter experts. Informed is the group of people who should be informed about the progress of the project. There is only one way communication to this group. The people from this group get affected by outcomes of the tasks hence, they needed up to information about progress of the project. (THOMSETT, 2009) The RACI matrix for the project on website development for the social media research case study is, Step Project Initiation Project Executive Project Manager Business Analyst Technical Architect Subject Matter Experts Website Designer Website Developer Tester 1 Project Initiation A R I I C C C I 2 Requirement Analysis A C R C C I I I 3 Design website A C C R C R I I 4 Develop website A C I I I I R I 5 Testing A C I I I I R 6 Hosting the website C A I I I I R I 7 Making the website live C A I I I I R I Stakeholder Register and Stakeholder Management Strategy Stakeholders are the people who get affected by outcome of the project. Stakeholders can have direct relation or indirect relation to a project and can get effected highly or low. (Kousholt, 2007) A stakeholder register summarises the roles, participation etc. of the stakeholders in a project. At minimum a stakeholder register will have following information about a stakeholder. Identification information Classification information Assessment information A stakeholder management policy is developed based on a completed stakeholder register. Stakeholder Register The stakeholder register for this project is, Stakeholder Register Name of the Project Development of an Website for Social Media Research Centre Phase of the project Initiation Date Stakeholder Name Role Type Type of Communication expectation Influence Alex Project Sponsor Internal Report, meeting On time delivery, Within Budget, Quality of end result. High Bruce Project Executive Internal Report, meeting, emails On time delivery, Within Budget, Quality of end result. High Student name Project Manager Internal Report, meeting, emails, phones Successful completion within cost and time. High Business Analyst Internal Report, meeting, emails, phones Clear requirements, on time completion High Subject matter Expert External Report, meeting, emails, phones Effective and high quality working platform Moderate Technical Architect Internal Report, meeting, emails, phones Clear requirement and technically sound end product. Moderate Website Designer Internal Emails, phones, verbal effective website design Moderate Website Developer Internal Emails, phones, verbal Effective website development. Moderate Tester Internal Emails, phones, verbal Successful completion of all test cases. Moderate Website Hosting service Provider External Emails, phones, verbal Seamless hosting service at reasonable price. Low Master and Doctoral Students (Clients) External Emails, phones. Effective platform for social media research centre. High Stakeholder Management Policy An effective stakeholder management policy consist of the following principles. 1. All stakeholders should be identified and understood from the stakeholder management register.2. Key stakeholders should be engaged to the project as early as possible. Throughout the project, the key stakeholders are needed to take participation in the project. A stakeholder prioritization matrix can be used in this case to finding out the key stakeholders.3. Opinions from the stakeholders will be considered in any situation. No opinion should be ignored without proper explanations and reasoning. (Caruso, 2002)4. Communication is important for ensuring engagement of the stakeholders into the project. An effective communication plan should be followed. Every stakeholder should be involved about the progress of the project periodically.5. The management policy itself must be flexible enough. Milestone Report for the initiating and planning processes Milestones are set on a project schedule to track the progress of the project timely. The milestone report for the initiation and planning phase of this project is summarised as, Project Name: Development of an Website for Social Media Research Centre Milestone Number Milestone Title M1 Approval of Project Charter M2 Completion of creation of Requirement Specification Document M3 Technical Review is Completed M4 Project WBS is completed M5 Project Schedule is completed. M6 Project Cost and Time estimation is completed M7 Stakeholder Analysis is Completed M8 Test Cases has been created WBS or Work Break down Structure The WBS for this project is, 1. Project on Development of an Website for Social Media Research Centre Project initiation Meeting for Project initiation Creation of project Charter. Requirement Analysis Requirement analysis and gathering Creation of Requirement Specification Document Technical Review Create Technical review document. Project Planning Create WBS Create project Schedule Project Resource allocation Project cost estimation Stakeholder analysis Create test plan Create risk management plan Create change control management plan Website Design Website Development Develop modules Unit testing Testing Integration testing System testing Usability testing Hosting of Website Making the Website Live Gantt chart The Gantt chart for this project is, And Critical Path Diagram The Critical path diagram for this project is, The tasks marked on in red on this diagram are on the critical path. These are the tasks with no slack time. If there is delay in this tasks then the whole project schedule will break down. Critical path is the path in the graph that has critical tasks. (Hobbs, 2009) Conclusion In this project initiation report, the background for the project has been discussed. Then it is followed by project charter, RACI matrix, stakeholder analysis using stakeholder register and stakeholder management policy, milestone report for project initiation and planning phase, WBS, Gantt chart, critical path diagram etc. References Caruso, J. (2002). Project Management Success and the Learning Curve. Project Times. Hobbs, P. (2009). Project Management. Dorling Kindersley Limited. Kloppenborg, T. (2014). Contemporary Project Management. Cengage Learning. Kousholt, B. (2007). Project Management Theory and practice. Larson, E. W., Gray, C. F. (2011). Project Management. McGraw Hill. Lock, D. (2007). Project Management. PMI. (2010). A Guide to the Project Management Body of Knowledge. Schwalbe, K. (2013). Information Technology Project Management. Cengage Learning. Thomsett, M. C. (2009). The Little Black Book of Project Management. AMACOM Div American Mgmt Assn.